Running a recital

Recitals handles a studio event end to end: who is performing, in what order, who is coming, and the page you send everyone.

The four states

• Draft — yours alone. Date, venue, description, tickets: nothing is visible to anyone yet.

• Published — live. The public page works, families can see it, and sign-ups and ticket sales are open.

• Completed — it happened; it moves out of your active list.

• Cancelled — it is not happening.

Cancelling is the one announcement that ignores your notification settings: when people have bought tickets and made plans, silence does real harm, so everyone affected is told regardless of which switches are off.

Performers

Families put their children forward from their own portal, and each sign-up arrives for you to approve or decline — a recital lineup is a curated thing, not a queue. A family can also withdraw a sign-up themselves if plans change.

The running order

Once you have your performers, put them in the order they will play. When it is settled, publish the lineup so families can see where their child sits in the evening — and generate the program PDF to print or send.

Publishing the lineup is separate from publishing the event on purpose. The order usually changes several times after sign-ups close, and nobody benefits from watching that happen.

Tickets

You can define more than one kind of ticket for an event:

• Free — set the price to zero and it becomes an RSVP. No payment is involved at all, so it works whether or not you have connected Stripe.

• Paid — priced tickets are bought through your connected Stripe account, and the money goes to you.

Each ticket type can have its own limit, and the event itself can have an overall capacity — so "forty seats, of which ten are front row" is expressible without arithmetic on your part. Leave a limit empty for unlimited.

The public page

Every published event has a page anyone can open — no account, no login. That is the link to put in an announcement, an email, or on your own website; a grandparent buying a ticket should not have to create anything.